MEDICAL RECORDS TECH (ROI)
Medical Records Technicians at the full performance level apply, interpret and analyze laws and regulations related to the disclosure of health information. They are responsible for educating requestors on requirements for submitting requests for health information and completing all requests for health information in accordance with applicable laws and regulations. The duties described below are at the full performance level for Medical Records Technicians (ROI). If selected below the full performance you will be given work at your appropriate grade level and closely supervised until you reach the full performance level of the position. The following duties is the full performance level of the position but not limited to: Responsible for evaluating the adequacy of each completed authorization form. Screens each request for information to determine urgency and assures the most urgent requests are completed first using a priority system. Greets veterans/visitors and assist them in determining the exact nature of the request and whether the information requested can be released. Applies public laws, rules, regulations and exclusions governing confidentiality of the medical record, including the Privacy Act, Freedom of Information Act and 38 U.S.C. 7332 governing the release of records containing information regarding the treatment of or referral for drug and/or alcohol abuse, Sickle Cell Anemia and infection with Human Immunodeficiency Virus (HIV). Processes all incoming requests to the facility for Release of Information (ROI) along with information required by the VA Regional Office through the Automated Medical Information Exchange (AMIE), referring only problem cases to the Supervisor. Determines which information is to be released in compliance with existing laws (Privacy Act of 1974, Freedom of Information Act, and Health Insurance Portability and Accountability Act). Ensures that proper authorization exists before release is made. Receives and/or gives out forms, and assists visitors and/or callers with the completion of forms or documents. Responds to questions from patients concerning services Provides advisory and technical assistance to patients, administrative staff and professional staff regarding release of information Reviews paper and computerized health records (i.e., scanned notes, reports, special tests, etc.) to identify material to be photocopied/printed/written to electronic media and released. Composes detailed explanations in response to correspondence received, arranging information into logical sequence and appropriate format and choosing appropriate words and expressions to convey the desired tone. Work Schedule: Monday-Friday, 0800-1630 Financial Disclosure Report: Not required Recruitment/Relocation Incentive: Not authorize Telework: Not authorize Virtual: Not authorize Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills and abilities (KSAs) needed to perform MRT work, OR Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy & physiology, and introduction to health records), OR Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and
Experience: a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of 6 semester hours of health information technology courses. b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations for MRT (ROI): GS-4 MRT (ROI) Entry Level Experience or Education. None beyond basic requirements. Assignment. Employees at this level serve in entry level MRT (ROI) positions and receive close supervision from more experienced ROI staff members. GS-5 MRT (ROI) Developmental Level Experience. One year of experience equivalent to the next lower grade level or successful completion of four years of education above high school from an accredited college or university with a minimum of 24 semester hours in health information technology. Demonstrated KSAs. In addition to the experience above, the candidate must demonstrate the following KSAs: Ability to utilize health information technology and various office software products utilized in MRT (ROI) positions (e.g., the electronic health record, release of information systems, etc.); Knowledge of the Joint Commission requirements and/or health record documentation guidelines; and Ability to manage priorities and coordinate work in order to complete duties within required timeframes and ability to follow-up on pending issues. Assignment. Employees at this grade level serve in developmental positions as MRTs (ROI) and receive guidance from more experienced staff members for more complex ROI procedures. GS-6 MRT (ROI) Full Performance Level Experience. One year of experience equivalent to the next lower grade level. Demonstrated KSAs. In addition to the experience above, the candidate must demonstrate the following KSAs: In-depth knowledge of the laws and regulations related to the authorization and disclosure of health information and ability to apply said laws and regulations related to the disclosure of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA) and 38 U.S.C. 7332); References: VHA Handbook 5005, Appendix G35 The full performance level of this vacancy is 06. The actual grade at which an applicant may be selected for this vacancy is in the range of 4 to 6. Physical Requirements:
Estimated Salary: $20 to $28 per hour based on qualifications.
Experience: a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of 6 semester hours of health information technology courses. b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations for MRT (ROI): GS-4 MRT (ROI) Entry Level Experience or Education. None beyond basic requirements. Assignment. Employees at this level serve in entry level MRT (ROI) positions and receive close supervision from more experienced ROI staff members. GS-5 MRT (ROI) Developmental Level Experience. One year of experience equivalent to the next lower grade level or successful completion of four years of education above high school from an accredited college or university with a minimum of 24 semester hours in health information technology. Demonstrated KSAs. In addition to the experience above, the candidate must demonstrate the following KSAs: Ability to utilize health information technology and various office software products utilized in MRT (ROI) positions (e.g., the electronic health record, release of information systems, etc.); Knowledge of the Joint Commission requirements and/or health record documentation guidelines; and Ability to manage priorities and coordinate work in order to complete duties within required timeframes and ability to follow-up on pending issues. Assignment. Employees at this grade level serve in developmental positions as MRTs (ROI) and receive guidance from more experienced staff members for more complex ROI procedures. GS-6 MRT (ROI) Full Performance Level Experience. One year of experience equivalent to the next lower grade level. Demonstrated KSAs. In addition to the experience above, the candidate must demonstrate the following KSAs: In-depth knowledge of the laws and regulations related to the authorization and disclosure of health information and ability to apply said laws and regulations related to the disclosure of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA) and 38 U.S.C. 7332); References: VHA Handbook 5005, Appendix G35 The full performance level of this vacancy is 06. The actual grade at which an applicant may be selected for this vacancy is in the range of 4 to 6. Physical Requirements:
- Department: 0675 Medical Records Technician
- Salary Range: $31,208 to $50,598 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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